Menu of Services

 

Weddings are a culmination of many smaller tasks.  Behind The Scenes Inc is available to support you in these responsibilities in an effort to make your wedding planning easier.  We offer many services from beginning to end for the bride, the groom and their families.

 

Preparation

· Budget preparation and management

· Preparation and maintenance of tasks, checklists, etc. in manageable timelines.

· Marriage license requirements and name change assistance.

· Assistance with design elements of celebration including overall theme, color palate, and attire.

 

Vendor Management

· Recommendation of appropriate vendors for all aspects of celebration: Stationer, Musicians,            Calligrapher, Caterer, Florist, Photographer, venues, Rental Agency, etc.

· Appointment scheduling and attendance

· Contract negotiation

· Continued correspondence and confirmation of chosen vendors throughout contract.

· Preparation and distribution of Info Pack to Vendors (includes maps, floor plans, timelines, special            preferences and other miscellaneous items per the bride’s request)

· Complete management of vendors during rehearsal, ceremony and reception.

 

Printed Materials

· Creation of theme-oriented ‘Save the Date’ letters for out-of-town guests (including maps,            directions, events, etc)

· Assembly and mailing of ‘Save the Date’ letters

· Creation of custom invitations and/or assistance with Stationer

· Invitation etiquette consultation

· Assembly and mailing of wedding invitations

· Preparation of Engagement and/or Wedding Announcement for newspaper(s)

· Ceremony program suggestions, creation and assembly.

· Customized reception place cards and menus.

· Assistance with toasts, thank you speeches, etc.

 

Wedding Party Relations

· Recommendations of reputable bridal salons.

· Assistance with wedding party attire.

· Continuous updates to wedding party of events, timetables, etc.

· Communication of all wedding party responsibilities and schedules.

 

Family and Guest Relations

· Negotiate a block of hotel rooms at a reduced rate for out-of-town guests.

· Creations, assembly and delivery of hospitality baskets.

· Arrangement of additional activities for weekend.

· Arrangement of on-site babysitters for families with young children.

 

Ceremony

· Ceremony site recommendations

· Decoration recommendation, assembly, set up and breakdown

· Music assistance

· Ceremony etiquette

· Assistance with vows, customs and personalization of ceremony.

· Oversee delivery, set up and break down of rental equipment

 

Reception

· Reception site recommendations.

· Decoration recommendation, assembly, and setup and breakdown.

· Entertainment assistance

· Oversee delivery, setup and breakdown of rental equipment.

· Complete floor plan of reception site; including all table placement, decorations and floral            arrangements.

· Assistance with seating arrangements.

· Arrangement of place cards, menus, and/or service cards.

· Creation and implementation of reception schedule

· Distribution of final payments to vendors

· Amenities baskets for restrooms

· Secure gifts, toasting glasses, cake knife and any other personal items in designated vehicle

· Distribution of tossing items.

 

Honeymoon

 

· Reservations for Sandals Honeymoon’s and Destination Weddings.

· Other location honeymoons and destination weddings reservations.

 

 

The Final Details

· Early check in of newlyweds at hotel.

· Delivery of overnight bags to hotel room.

· Delivery of the bride’s bouquet and other mementos to Preservationist.

· Delivery of wedding dress to Preservationist.

 

…and always

· One of a kind items to make you event even more special including ring bearer pillows, guest            books, favors, centerpieces, programs, invitations, scrolls, wedding party gifts, etc….

· Provide craft services for wedding party.

· Manage guest list in a database format for the bride’s use.

 

Copy write © Behind The Scenes Inc 2004